From: Faucher, Ola
Sent: Friday, November 12, 2004 5:09 PM
To: kulfs-l - KU Lawrence Faculty and Staff
Subject: Pay Check Advices/Information & Leave Balances on the Web
The Department of Human Resources and Equal Opportunity, the Comptroller's Office, and Information Services and Information Technology are pleased to announce the web availability of pay check advices, historical paycheck data, and leave balances for all currently employed faculty, staff and student employees. The information is available under the Kyou portal with the MyEmployeeInfo tab accessible at https://staff.ku.edu or a link to the Kyou portal is provided at http://www.ku.edu/. We will display paychecks for the current calendar year and the past calendar year.
The State of Kansas will discontinue printing paycheck advices as of January 2005. Advices are for those using electronic deposit. We strongly encourage all employees to have their paychecks electronically deposited. At this time the State of Kansas is still printing “paper” paychecks and distribution will remain the same.
Access and Security
To gain access you will need a KU Online ID. This is currently the same ID used to access the University of Kansas Exchange/Outlook email and calendar system.
You may only access your paycheck and leave data – you will not be able to see anyone else’s data. No one else can see your data through the Kyou portal. The KU Online ID authenticates you to your Human Resources and Payroll data behind the scenes by your employee ID number. It is very important that you not give out your KU Online ID to anyone. If anyone knows your password you should change it immediately. This is your personal key to managing the security of your paycheck and leave data. One of the most common breaches of security is sharing a sign-on.
Please logout using the Logout icon and close out your web browser when you are done to prevent another from accessing your personal data. This is especially important if you are using a shared or public computer. For security purposes, timeout features will close the information on the MyEmployeeInfo after 5 minutes of no activity. You will receive a pop-up notice when your time is about to expire. To prevent the timeout, you will need to keep the page active by clicking on an option to start the clock again.
An employee will not see selection options until he/she has data. For example, a student employee will never see View My Leave Balances, as a student employee does not earn leave. Whereas a new employee may not see the MyEmployeeInfo tab until he/she has his/her first paycheck or leave balances.
You may use one of the computers available at any Network Express STations (NEST) – a complete updated listing of available NEST is maintained at http://www.ku.edu/~nest/location.shtml. Currently machines are available at Watson Library 1st and 2nd floor commons (9), Computer Center main floor lobby (1), Burge Union main floor lobby (2), Spencer Museum Art & Architecture Library (2), Wescoe Terrace cafeteria (3), Anschutz Science Library main floor by restrooms (5), and Watkins Hospital lobby (3). Computers are also available at the Lawrence Public Library but access requires a library card.
Availability
General Paycheck Data will be available approximately 4 days before payday. If payday is Friday – the data will be available for viewing by the Monday before the Friday payday. This does not mean the money is in the bank if you use electronic funds deposit -- banking institutions generally have funds available to employees at the start of the business on payday which is displayed in the check date field.
Leave Balances are posted as of the end of a payroll period and as leave adjustments are made. You will see new payroll period beginning balances the Friday after the payroll period ends (the Friday after the pay day Friday “the alternate Friday”).
Portal Availability – The Kyou portal is generally available 7 days a week, 24 hours a day. The MyEmployeeInfo tab and data may not be available while it is being updated. Regular updates occur weekly between the hours of Friday midnight to Saturday 6:00 a.m. Leave data are updated nightly.
If you are not able to access the information outside of the timeframes listed above or have been timed out, please sign back into the Kyou portal. If not successful, please consult the web site at http://www.ku.edu/~helpdesk/ for service advisories and if there is no pertinent information, please contact the Help Desk at 864-0200 or helpdesk@ku.edu.
Training
If you would like to receive more information about the employee portal tab, a number of training sessions have been set as noted below. No registration is necessary for the sessions. The sessions will be presented by Karen Banning, Director of Payroll and Assistant Comptroller, Comptroller’s Office kbanning@ku.edu and Pam Burkhead, HR/Pay Systems Administrator, Human Resources & Equal Opportunity, pburkhead@ku.edu .
November 16, 2004 (Tuesday) 3:30 Computer Center Auditorium
November 17, 2004 (Wednesday) 9:00 Computer Center Auditorium
November 17, 2004 (Wednesday) 7:30 150 JRP Hall
November 22, 2004 (Monday) 10:30 Computer Center Auditorium
Explanatory materials are available at the new HR/EO website http://www.hreo.ku.edu/policies_procedures/leaves_holidays/paycheck_advice
Diane Goddard, Comptroller
Ola Faucher, Director of Human Resources & Equal Opportunity
Email Page
Print Page
(785) 864-4946
(785) 864-5790